Data Privacy Policy

Philippine Society for Microbiology and Infectious Diseases

Please read and accept our privacy policy to continue using the PSMID Events App/Website

Effective Date: November 5, 2025

1Information We Collect

We collect the following types of information to facilitate event participation and improve user experience:

• Personal Information

  • Full Name
  • Email Address
  • Mobile Number
  • Hospital or Organization Name
  • Professional Details (e.g., specialty, license number)
  • Profile Photo (optional)

• Event-Related Information

  • Event registration, check-ins, and attendance
  • Session preferences and survey responses
  • Raffle entries and engagement activities within the App

• Technical Information

  • Device information (model, operating system, app version)
  • Log data (IP address, access time, in-app actions)
  • Cookies or analytics identifiers

2How We Use Your Information

We use your information to:

  • Manage event registration and participation
  • Generate badges, QR codes, or certificates
  • Send event updates, reminders, and announcements
  • Improve user experience and app functionality
  • Conduct surveys and feedback collection
  • Ensure event security and access control
  • Comply with legal obligations

3Information Sharing and Disclosure

We do not sell your personal information.

However, we may share your information with:

  • Event Organizers and Partners: For managing your participation, certificates, and rewards.
  • Service Providers: Such as IT, analytics, and hosting providers who assist in operating the App.
  • Legal Authorities: When required by law or to protect the rights and safety of users or the Association.

All data shared with third parties is handled in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173).

4 — Data Retention

We retain your data only as long as necessary for the purposes stated above or as required by law. After the event, we may anonymize data for statistical or analytical use.

5 — Data Security

We implement reasonable organizational, physical, and technical measures to protect your data. No transmission method is 100% secure.

6 — Your Rights

  • Access and request a copy of your personal data
  • Request correction or update of inaccurate information
  • Withdraw consent and request deletion (subject to restrictions)
  • Object to data processing
  • File a complaint with the National Privacy Commission (NPC)

7 — Children's Privacy

The App is intended for adult professionals. We do not knowingly collect personal data from children under 18 years old.

8 — Updates to this Policy

We may update this Privacy Policy periodically. Updates will be posted within the App and on our official website.

9 — Contact Information

Philippine Society for Microbiology and Infectious Diseases

Email: secretariat@psmid.org